Choose fun over a scorecard
Try a short challenge and rotate players so the whole group gets a turn. Let first-time golfers warm up before you start keeping score. The goal can be a shared laugh rather than completing a full round.
Make it fit the celebration
Think about how golf fits with the rest of your plans and whether you want food during the visit. Ask about decorations or other celebration details in advance instead of assuming they are permitted.
Get the details settled
Tell the team your group size, date and preferred duration. Confirm rates, bay arrangements and any event policies before inviting everyone. Arrange transportation if your plans include drinks.